walden-deaf-secondary-secretary-job

THE LEARNING CENTER FOR THE DEAF
SECONDARY DEPARTMENT
POSITION: SECONDARY DEPARTMENT SECRETARY (FULL-TIME)
DEFINITION: The Secondary Department Secretary is responsible for the accurate
and secure organization of student records and the smooth delivery of
clerical support to Supervisor, Teachers
and Town Liaison.
REQUIREMENTS:
• High School Diploma or higher educational background.
• Good verbal and written communication skills, including the
willingness to learn American Sign Language.
• Proficient with MAC computers; Databases, Excel, Word.
• Fluent in American Sign Language.
FUNCTIONS AND RESPONSIBILITIES:
Answer incoming calls.
Greet Visitors in office.
Maintains Student Data Base; Maintains student records as per procedures; making files for
new students; adding annual information.
Makes copies, types memos and letters and creates forms as requested.
Monitors, orders and distributes office supplies including copier paper.
Provides clerical and administrative support to all Secondary staff.
Oversees the maintenance of the copy machine and trains others in its use.
Labels and mails letters to families as necessary.
Oversees the orderliness of common areas (supplies available for workroom, etc).
Assists other personnel for the purpose of supporting them in the completion of their work
activities.
Performs record keeping and general clerical functions (e.g. scheduling, copying, faxing,
mailings, etc.) for the purpose of providing information and/or materials as needed
Responds to inquires from a wide variety of internal and external parties (e.g. staff, parents,
students, public agencies, etc.) for the purpose of providing information, facilitating
communication among department and/or providing direction may be required.
Adjust and update phone list and pager list.
Send out monthly sports mailing.
Order supplies.
Maintain health emergency forms.
Create and print mailing labels for various departments.
Coordinate and process health forms and with nursing.
Maintain, print and send scoliosis and vision screening letters.
Records attendance.
Schedule, enter and print IEP’s and progress reports.
Send out mailings.
Performs other tasks, as directed by the Department Supervisor.
Each application will be carefully reviewed, and those candidates who are most qualified
will be invited for an interview. The Learning Center for the Deaf is an Equal Opportunity
Employer.