Accounts Payable and Data Entry Specialist - Salem, OR

Position Title:    Accounts Payable and Data Entry Specialist
Reports To:    Accounting Manager
Location:    Salem
Status:    Full time, hourly, non-exempt, and at-will position
Salary Range:    $24.00 - $26.50/per hour / $50,000 - $55,000 annually
Benefits:    Bridges Oregon offers paid sick time off, vacation time, paid holidays, health insurance, an employment assistance program, short and long term disability leave, life insurance, a retirement package, and professional development opportunities.

Application Deadline: Open Until Filled
A cover letter, resume, completed application and list of three names for references and their contact information must all be received to be considered. If any of the three application materials are missing or incomplete, your submission will not be considered. Please email all materials to apply@bridgesoregon.org.

Organization Summary:
Established in 2017, Bridges Oregon is a statewide culturally and linguistically specific and responsive non-profit organization serving Oregonians who are D/deaf, DeafBlind, deaf-blind, D/deaf with additional disabilities, Hard of Hearing, Late-Deafened, and/or persons with unilateral/bilateral hearing loss. It is in our mission to facilitate equity and inclusiveness and to provide a bridge to opportunities through advocacy, education, and communication.

Position Summary:
Under the supervision of the Accounting Manager, the Accounts Payable and Data Entry Specialist will be responsible for performing a variety of financial and administrative tasks to support the Accounting Department. This role will manage billing activities, prepare accounts payable, and perform data entry and receipt management. The ideal candidate is proactive, detail-oriented, highly organized, and capable of maintaining accuracy and efficiency in a fast-paced environment. The Accounts Payable and Data Entry Specialist also plays a key role in assisting with the Month-End Close (MEC) process, both in the preparation for and completion of closing activities, including the reconciliation of accounts and preparation of financial reports.

Primary Purpose of the Position:
The primary role of the Accounts Payable and Data Entry Specialist is to ensure accurate and timely processing of financial transactions, maintain organized and up-to-date records, and provide support to the finance team for month-end and year-end closing activities. This role is also responsible for managing front desk operations, providing information and referrals, and offering administrative support to the accounting department.

Key Responsibilities:

Billing and Invoicing

• Prepare, review, and send invoices to clients in a timely manner.
• Reconcile billing discrepancies and resolve any client issues.
• Monitor accounts receivable and follow up on overdue invoices. 

Accounts Payable

• Process vendor invoices, ensuring accuracy and appropriate approvals.
• Track expenses in compliance with company policies.
• Maintain vendor relationships and resolve billing or payment issues as needed. 

Data Entry and Management

• Accurately enter financial data into the accounting system in a timely manner.
• Maintain and update financial records, ensuring they are complete and organized.
• Assist with month-end closing activities by preparing financial reports and summaries.

Month-End Close (MEC) Support

• Participate in the preparation for Month-End Close activities, including reviewing transactions, and ensuring all entries are accurate and complete.
• Assist the Accounting Manager in the completion of MEC tasks such as, and financial reporting.
• Identify and resolve any discrepancies in account balances or financial data during the MEC process.

Receipt and Document Management

• Organize and file receipts and financial documents for easy retrieval and audit purposes.
• Ensure all records are up-to-date and stored according to company guidelines.
• Support the finance team with document management and administrative tasks as required.

Financial Reporting and Analysis

• Assist with the preparation of financial statements and budget reports.
• Provide support for audits, ensuring all necessary documents and information are available.

Administrative Support

• Perform general office duties, including filing, photocopying, and correspondence management.
• Assist in improving internal processes and workflows for increased efficiency.
• Other duties as assigned. 

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or related field.
• Proven experience in billing, accounts payable, or a similar role.
• Proficiency in Quickbook Online, Google Suite, Microsoft Office (Excel, Word).
• Strong attention to detail and accuracy in financial data management.
• Excellent organizational and time-management skills.
• Ability to handle confidential and sensitive information with integrity. 

Preferred Skills

• Familiarity with accounting software (e.g., QuickBooks, Bill).
• Strong interpersonal and communication skills for working with vendors and clients.

Working Conditions

• Full-time and in-office.
• Occasional overtime may be required during month-end or year-end closing periods.

Physical Requirements and Working Conditions

• Frequent movement inside the office and community.
• Frequent computer use and communication with colleagues and clients.
• Ability to constantly problem solve, organize, and prioritize.
• Occasionally work outdoors in cold or high temperatures.
• Occasionally carry up to 20 pounds. 

Required Qualifications

• Effective public presentation and interaction skills.
• Ability and commitment to attain sign language skills at the Sign Language Proficiency Interview Level: Survival Plus within one year from the date of employment.
• Excellent interpersonal, sign language/verbal, written communication, and organizational skills.
• Ability to represent the mission and values of Bridges Oregon to program participants and community partners.
• Ability to maintain positive interpersonal relationships and establish rapport with clients and colleagues.
• Strong problem-solving abilities.
• Proficiency in QuickBooks Online, Google Suite, Microsoft Word, and Excel.
• Must possess dependable auto transportation, a valid Oregon State Driver's License, and proof of insurance; state-issued identification is optional.
• Must pass a criminal background check.

Desired Qualifications

• Understanding of the unique needs of the Deaf, DeafBlind, and Hard of Hearing communities.

COVID-19 Requirements
As part of our commitment to ensuring the health and safety of our community and the vulnerable populations we serve, Bridges Oregon requires all employees, volunteers, and contractors to be fully vaccinated against COVID-19 prior to beginning work. This policy is in place to protect individuals who are at a higher risk of severe illness and aligns with our mission to provide a safe and supportive environment.

Relocation Package
No relocation assistance is provided for out-of-state candidates.

Bridges Oregon is an Equal Opportunity Employer. We encourage applications from a diverse range of candidates, including survivors of interpersonal violence, persons of color, LGBTQ-identified individuals, older adults, and people with disabilities.